Al-Wafi Electronic Archive Software

The archive software provides integrated solutions for document management. Through the software, documents can be classified, retrieved, and modified easily and quickly. It preserves the original copies to ensure prevention of tampering with them through the QR code, through which you can track the file in the event of its circulation. Moreover, the electronic archive software includes a set of built-in options that help users to make the most of the software and obtain images of documents through the scanner or from files prepared in advance by the computer. These options function to link these documents to the database configured to ensure arrangement and classification of documents, save them to the computer, and retrieve any through the software. Furthermore, the data and information contained in the archive system are circulated through the procedures decided by the client within the organizational structure of the concerned department, either in its electronic form through a computer network or sent to external parties via the internet or any other method deemed by the administration.

Key Features:

• Saving manpower, as well as option of access for unlimited number of users from different places onto the same documents at the same time, determining the access level of each user and following up on his use of the software.
• Option to enter and separate between an infinite number of documents in addition to the ability to modify the content of the document and save it directly on the software.
• Displaying documents on the computer screen for viewing in several ways, such as zooming in and out and rotating documents in different degrees as well as the possibility of printing the document to obtain an exact copy.
• Providing a place to save and store documents, also saving time in the operations of classification and arrangement of documents, which are entered through the scanner as files on the device that the user is intimidated to add. Documents that can be entered include files saved in formats of Word, Excel, images (JPEG, PNG), PDF, audio or video and they are stored in the database for reference at any time.
• Easy search and retrieval of documents in addition to possibility of search by more than one method, such as a search by a specific date or by the type of document format or any method desired by the user.
• Ensure quality of documents to prevent the original documents circulation by hand and ensure confidentiality where they are encrypted.